Disclosure Details

Spend - 1362/16

Dated: 29 Dec 2016

Provision of information held by Northumbria Police made under the Freedom of Information Act 2000 (the 'Act')

Thank you for your e mail dated 9 December 2016 in which you made a request for access to certain information which may be held by Northumbria Police.

As you may be aware the purpose of the Act is to allow a general right of access to information held at the time of a request, by a Public Authority (including the Police), subject to certain limitations and exemptions.

You asked:

1. What is the total percentage of spend classed as ‘maverick spend’ across your department in the following financial years?

*Maverick spend is defined as any purchase made outside of the remit of the procurement function.

Timescale Maverick spend percentage Maverick spend total

2012 – 2013

2013 – 2014

2014 – 2015

2015 – 2016

2. Does your organisation have a sanction system in place for non-compliance to procurement practices?

3. Does your organisation have incentives in place to encourage compliant sourcing?

4.Does your organisation have a certain amount of quotes it must obtain for different levels of value? i.e Five quotes for spend over £10,000.

 

We have now had the opportunity to fully consider your request and I provide a response for your attention.

 Following receipt of your request, searches were conducted with the Finance Department of Northumbria Police. I can confirm that the information you have requested is held by Northumbria Police.

I am able to disclose the located information to you as follows.

1. The Procurement Function oversees all Procurement within Northumbria Police in accordance with agreed Procurement Protocols. There is no record of any maverick spend outside the Procurement Protocols.

2. No 

3. No.    

4 Above £10,000  - minimum of 3 written competitive quotations/tenders 

  Above £100,000 - Requirement must be advertised on a supplier contracts portal. 

Note: In the cases of purchases less than £10,000,  existing collaborative frameworks are used wherever possible in order to ensure  value for money 

 

Due to the different methods of recording information across 43 forces, a specific response from one constabulary should not be seen as an indication of what information could be supplied (within cost) by another.  Systems used for recording these figures are not generic, nor are the procedures used locally in capturing the data.  For this reason responses between forces may differ, and should not be used for comparative purposes.

The information we have supplied to you is likely to contain intellectual property rights of Northumbria Police.  Your use of the information must be strictly in accordance with the Copyright Designs and Patents Act 1988 (as amended) or such other applicable legislation.  In particular, you must not re-use this information for any commercial purpose.