Disclosure Details

Multi-function devices - 547/15

Dated: 31 Jul 2015

Date of request:      04/06/15

Date of response:    23/06/15

 Provision of information held by Northumbria Police made under the Freedom of Information Act 2000 (the 'Act')(FOIA)

Thank you for your email dated  4 June 2015 in which you made a request for access to certain information which may be held by Northumbria Police.

As you may be aware the purpose of the Act is to allow a general right of access to information held by a Public Authority (including the Police), subject to certain limitations and exemptions.

You asked: 

  Please can you confirm the following questions regarding your current Multi-Functional Device (MFD) that Print/Copy/Scan/Fax & desktop printer contracts?  
1. What are the start and end dates?  Is there an extension period? 
2. How many MFD’s do you currently have in use?  How many printers do you have in use? 
3. What makes, models and specifications do you have?  
4. What is your current colour and mono volumes for MFD and printers PA? 
5. What is your MFD spend PA? 
6. What is your printer spend PA including consumables and maintenance ? 
7. Do you have a print room for high volume print or do you outsource?  How many FTE staff? 
8. Who controls these projects for the authority? Eg ICT contact? 
9.Will you be using a framework for the next procurement or will you be doing your own procurement process? If yes, which framework? 

In response:

We have now had the opportunity to fully consider your request and I provide a response for your attention.

Following receipt of your request, searches were conducted with the Finance Department of Northumbria Police. I can confirm that the information you have requested is held in part by Northumbria Police.

I am able to disclose the located information to you as follows.

1. MFDs - Contract commenced 1 December 2014 ends 30 November 2019 no extension period.  
Desk top printers - There is no current contract . 
2. MFD - 136 
    Desk top printers - 938 
Multi- Functional Devices - 
Canon IR ADV C5030i 
Canon IR ADV C2880i 
Canon IR ADV C3080 
Canon IR ADV 1018/1022/1023 UFRII LT 
Canon IR C1024i 
Canon IR C2200 
Canon IR C2270 
Canon IR C2870 
Canon IR C3225 
Canon IR C3235 
Canon IR C3245 
Canon IR C3300 
Canon IR-ADV C6055i 
Canon IR-ADV C5030i 
Canon IR-ADV C5051 
Canon IR-ADV C5235i 
Canon IR C1028i 
Canon IR C 2380i

Desk top Printers - 
HP -  1200D, 1220C, 1280, Office jet 6700, Office Jet L7100, Photo smart C8180 
Brother - 6050, 4150, 4050 
Epson Stylus - D120, D88, D1290, R200, R300, R340, R360 
OKI - C5450, C5700. 
4. MFDs  - Colour - 1,438,154, Mono - 7,560,486,  Volumes on desk top printers are not recorded.  
5. Spend 2014-2015 - £157,000 
6. Printer spares - £9180. spend 2014/15. An inhouse maintenance team carries out maintenance on PCs, Scanners and desk top printers. The cost for maintaining desk top printers is not segregated 
Desk top printer consumables spend 2014/15 - £185,000 
7. Yes. 2 FTE. 
8. Procurement department. 
9. No information held.     

Due to the different methods of recording information across 43 forces, a specific response from one constabulary should not be seen as an indication of what information could be supplied (within cost) by another.  Systems used for recording these figures are not generic, nor are the procedures used locally in capturing the data.  For this reason responses between forces may differ, and should not be used for comparative purposes.

The information we have supplied to you is likely to contain intellectual property rights of Northumbria Police.  Your use of the information must be strictly in accordance with the Copyright Designs and Patents Act 1988 (as amended) or such other applicable legislation.  In particular, you must not re-use this information for any commercial purpose.

How to complain

If you are unhappy with our decision or do not consider that we have handled your request properly and we are unable to resolve this issue informally, you are entitled to make a formal complaint to us underour complaints procedure which can be found at:http://www.northumbria.police.uk/foi/disclosurelog/foicomprights.asp

If you are still unhappy after we have investigated your complaint and reported to you the outcome, you may complain directly to the Information Commissioner’s Office and request that they investigate to ascertain whether we have dealt with your request in accordance with the Act. 


FOI Complaint Rights_tcm4-106398