Disclosure Details

IT disposal - 513/15

Dated: 30 Jul 2015

Date of request:      27/05/15

Date of response:    23/06/15

Provision of information held by Northumbria Police made under the Freedom of Information Act 2000 (the 'Act')(FOIA)

Thank you for your email dated  27 May 2015 in which you made a request for access to certain information which may be held by Northumbria Police.

As you may be aware the purpose of the Act is to allow a general right of access to information held by a Public Authority (including the Police), subject to certain limitations and exemptions.

You asked: 

 Under the terms of the freedom of information act can I respectfully request the following information in regard to your IT and Telecommunication equipment disposal process. 
1.            Who is ultimately responsible for data protection within your organisation? 
2.            Do they have oversight of the IT asset disposal process? 
3.            Is this person aware of the ADISA Industry Standard? 
4.            Is this person aware of the Information Commissioner’s Guidance notes for IT Asset Disposal?
5.            Do you currently have an IT asset disposal policy? 
6.            Within that policy do you stipulate what process should be applied to each media type to sanitise the data on them? 
7.            Do you use a specialist third party IT Asset Disposal Company for all or part of the process? 
8.            What is the name of that partner? 
9.            Do you have a contract in place with this company? 
10.          When did you last audit this company?   

In response:

We have now had the opportunity to fully consider your request and I provide a response for your attention.

Following receipt of your request, searches were conducted with the ICT Department of Northumbria Police. I can confirm that the information you have requested is held by Northumbria Police.

I am able to disclose the located information to you as follows.

1. The Chief Constable is ultimately responsible 
2. The Chief Constable is aware of the requirements for, and that the force currently has, an IT asset disposal process. The responsibility for implementing that process is that of the Director of ICT. 
3. Yes 
4. Yes 
5. Yes 
6. Yes 
7.  Yes 
8. Concept Management 
9. We have a rolling year on year agreement – this is a zero cost agreement where they remove old equipment at no cost to the force to ensure that the Force complies with the WEE regulations. 
10. We have not audited the company.     

Due to the different methods of recording information across 43 forces, a specific response from one constabulary should not be seen as an indication of what information could be supplied (within cost) by another.  Systems used for recording these figures are not generic, nor are the procedures used locally in capturing the data.  For this reason responses between forces may differ, and should not be used for comparative purposes.

The information we have supplied to you is likely to contain intellectual property rights of Northumbria Police.  Your use of the information must be strictly in accordance with the Copyright Designs and Patents Act 1988 (as amended) or such other applicable legislation.  In particular, you must not re-use this information for any commercial purpose.

How to complain

If you are unhappy with our decision or do not consider that we have handled your request properly and we are unable to resolve this issue informally, you are entitled to make a formal complaint to us underour complaints procedure which can be found at:http://www.northumbria.police.uk/foi/disclosurelog/foicomprights.asp

If you are still unhappy after we have investigated your complaint and reported to you the outcome, you may complain directly to the Information Commissioner’s Office and request that they investigate to ascertain whether we have dealt with your request in accordance with the Act. 


FOI Complaint Rights_tcm4-106398