Policy Details

Data Quality

Dated: 01 Nov 2013

NOT PROTECTIVELY MARKED

POLICY TITLE: Data Quality

OWNING DIRECTORATE: Major Crime & Intelligence

AUTHOR: Records Manager

CONTACT DETAILS: 101 Ext. 49415

EQUALITY IMPACT ASSESSMENT:  Complete

AUTHORISED PROFESSIONAL PRACTICE (APP) NATIONAL GUIDANCE: Available


AIM OF POLICY: To ensure that information obtained and held by Northumbria Police, be it in electronic format or hardcopy document, meets the criteria of being accurate, adequate, relevant and timely and is thereby in alignment with the Authorised Professional Practice: Information Management and consequently fit for purpose. 

BENEFIT OF POLICY: It establishes a point of reference for staff, setting out the data quality principles within Northumbria Police and will assist in ensuring that critical decisions are based on reliable and complete information. 

REASON FOR POLICY: Northumbria Police is committed to the principles for managing information as laid out in Authorised Professional Practice: Information Management.


Northumbria Police will ensure that a professional and consistent approach is maintained when collecting and recording information, and that a high standard of information is input into its systems. This is essential for ensuring that the correct links and associations can be made and for effective searching. 

All Northumbria Police records / police information will comply with the data quality principles, as set out in the APP: Information Management, of being:

  • Accurate
  • Adequate

  • Relevant

  • Timely

All staff will:

  • apply data quality principles to all police information which will ensure information is recorded for a policing purpose in the appropriate format for the business area in which it is held.
  • ensure checks are made to avoid creating duplicate records.

  • ensure links are made to existing records

  • ensure correct Government Security Classification marking.


SOURCE DOCUMENT: Management of Police Information Code of Practice 2005, Guidance 2010, and Cabinet Office (2013) Government Security Classifications - April 2014.

GROUPS AFFECTED:  All officers and staff

ACCESS AND DISCLOSURE RESTRICTIONS: None


This instruction is designed to avoid discrimination and in accordance with the Human Rights Act 1998 and its underlying principles.